Please read the following information about data protection policy very carefully and choose the appropriate option.

According to articles 13 and following of Regulation 2016/679/EU (following GDPR), ECU informs you that sending the form to be included in the Journalists’ Database, your personal data such as name, country, e-mail address, and gender will be collected and stored in the Database.

PLEASE NOTE: in case of refusal to consent, your name can’t be included in the Database.

Thus, you are informed on the following

1. Data controller – representatives – data protection officer.

The data controller is European Chess Union – ECU, whose legal seat is in Switzerland, Rainweidstrasse 2, CH-6333, Hunenberg See, email address and

The representative person is the President Mr. Zurab Azmaiparashvili, c/o ECU’s abovementioned legal seat.
The Data Protection Officer for the European Union is Mr. Marco Biagioli c/o the ECU’s abovementioned legal seat.

Processor is any member of ECU Secretariat or Commission, advisors and employees.

2. Data collector.

The personal data such as name, country, e-mail address, and gender, where not collected from you personally, may be collected through your national Federation, as far as it is required for the purposes of the Database.

3. Purpose.

The process is finalized to ECU institutional purpose and marketing needs to have a Database of Journalists available to work in ECU’s activities.

Your data will also be processed in order to fulfil any law obligation, even on accountability and fiscal matters, imposed to ECU by either national or international Law and Regulations.

4. Data Processing.

Your data will be processed by the following operations (one or more):

Collect, registration, organization, conservation in a database, consultation, processing by automated algorithm or personal research, modification where necessary, selection, extraction, comparison, use, interconnection and deletion of the data.

Such process is conducted with or without electronic devices, internet or offline based databases, automated archives, archives in paper, software and computer programs.

The process is operated by ECU in all its departments and secretariat.

5. Safety.

The analogic or computer databased are protected by the following measures, which were found to be appropriate by the ECU Technical Department:

Anti-virus and malware protector; passwords; locked servers.

6. Legal Basis.

The data process is made by legal agreement.

ECU process your data in a fair and legitimate way only if it is necessary for the purpose to have a Journalists’ Database working properly.

Your data are collected only on your legitimate consent directly by ECU and by agreeing to this policy you consent the process.

7. Data Collecting.

Data collecting is necessary in order to achieve the purpose and complete the activities above indicated.

8. Refusal.

In case of refusal to let your data to be processed by ECU, the abovementioned activities shall be impossible. Thus, in case of refusal you will not be included in the Journalists’ Database.

9. Storage.

Your personal data will be stored until your decision them to be deleted or communication of your death or unavailability or decision to delete your personal data from any chess archive.

After this, your data will be stored only for historical reasons.

10. Communication and recipient.

Your personal data can be known by the internal body of ECU such as Secretariat, President’s office, Commissions, advisors and employees, and transferred as well to organizers of the related events, without commercial purpose, only when it’s related to institutional activity.

Your data may also be communicated to any legal authority of the European Union requesting them for administrative and legal procedures.

11. Profile.

Your data may be used to profile your activity as Journalist in order to select Journalists or to provide appointments to official events.

12. Diffusion.

Your data will not be defunded or disclosure.

Your data will be sent abroad in all the countries members of ECU.
ECU servers are currently located in Bulgaria, ECU web domain is registered in the United States.

13. Your rights.

You have the right to:

– Check the existence of your data in ECU databases;

– Request from ECU access to and rectification or erasure of personal data or restriction of processing concerning the data subject and to object to processing as well as the right to data portability;

– Withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;

– Lodge a complaint with a supervisory authority;

– Check the origin from which the personal data belong, and if applicable, whether it came from publicly accessible sources;

– Know the existence of automated decision-making, including profiling, referred to in Article 22(1) of the Regulation and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

14. Data Breach.

In case of a Data Breach ECU will notify immediately the fact and act according to the provision of the Regulation.

15. Withdraw.

The already made process based on previous consent shall be legal and lawful after the withdraw.

16. Complaint.

You can lodge a complaint on the data process with any supervisory authority of the countries members of ECU.